Town Entrance Redesign Services Request for Proposal

The Town of Mountain Village in Summit County, Colorado, is seeking landscape design services for a comprehensive town entrance redesign project through a Request for Proposal (RFP) issued by the Public Works Department. The procurement solicits two distinct landscape design proposals - a small-scale and a full-scale redesign - focusing on reimagining the town entrance's flower and tree arrangements, stonework, and signage. Proposers must submit comprehensive technical offers detailing design specifics, materials, and plantings, with a specific emphasis on creating a welcoming atmosphere that can thrive in the high-elevation environment at 9,500 feet, incorporating aspen trees and climate-appropriate vegetation. Key deliverables include landscape architectural designs that demonstrate expertise and provide innovative solutions for the town entrance. Evaluation criteria will encompass design quality, professional qualifications, proposal completeness, and overall value to the town. A mandatory pre-bid site walk is scheduled for January 7, 2024, at 10:00am, with proposal questions due by January 14, 2024, and final proposals due by 12:00pm on February 4, 2024. The town anticipates awarding the project on February 18, 2024, with a project term extending through September 1, 2025.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are clearly defined, including comprehensive general liability coverage of $2,000,000 per occurrence, professional liability insurance of $1,000,000 per claim, and workers' compensation insurance. The town emphasizes that the lowest bid will not necessarily be selected, and the final design must receive approval from the Town of Mountain Village Design & Review Board. Potential construction might be delayed until summer 2026. While specific budget ranges are not explicitly stated, the RFP requires lump sum bids covering both design and estimated construction costs. The project will require the selected vendor to demonstrate significant landscape architecture experience and the ability to create design solutions suitable for the unique high-altitude mountain environment. The contract will ultimately be awarded based on a holistic assessment of the proposal's merits, with a focus on creating a distinctive and functional town entrance design.