Request for Proposal Town of Mountain Village Entrance.pdf
PDF 3 MB Posted
- Solicitation number
- TMV121424
- Issued by
- Summit County, Colorado
About this file
This Request for Proposal (RFP) is issued by the Town of Mountain Village (TMV) Public Works Department for a landscaping design project at the town's entrance. The RFP solicits two distinct landscape design proposals - one small-scale and one full-scale redesign - that will reimagine the entrance's flower and tree arrangements, stonework, and signage. The design must create a welcoming atmosphere and thrive in the high-elevation environment at 9,500 feet, incorporating aspen trees and vegetation suitable to the climate. A mandatory pre-bid site walk is scheduled for January 7, 2024, at 10:00am, with proposal questions due by January 14, 2024, and final proposals due by 12:00pm on February 4, 2024. The town anticipates awarding the project on February 18, 2024, with a project term extending from the award date through September 1, 2025.
Proposers must submit comprehensive technical offers detailing design specifics, materials, and plantings, along with qualifications demonstrating landscape architecture experience. The RFP requires lump sum bids covering both design and estimated construction costs, with proposals evaluated on design quality, expertise, proposal completeness, and overall value to the town. Insurance requirements include comprehensive general liability coverage of $2,000,000 per occurrence, professional liability insurance of $1,000,000 per claim, and workers' compensation insurance. The town emphasizes that the lowest bid may not necessarily be selected, and the final design will require approval from the Town of Mountain Village Design & Review Board, with potential construction potentially delayed until summer 2026.
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Text version
REQUEST FOR PROPOSAL
TOWN OF MOUNTAIN VILLAGE (TMV)
REQUESTING DEPARTMENT: Public Works DATE:
PROJECT NAME: Town of Mountain Village Entrance
Is a Statement of Qualification required with Request for Proposal? Yes X No __
SCOPE OF WORK:
Provide two proposals for landscaping design of an enhanced entrance to the Town of Mountain Village. The two proposals should be differentiated in scale of approach with a smaller scale re-design and a full scale redesign of the entrance. New designs to include a re-imagined array of flower and tree arrangements, stonework and Town of Mountain Village sign. Design should provide a sense welcome, arrival and vibrancy that persists throughout all seasons.
ADDITIONAL REQUIREMENTS:
The new landscape design will need to incorporate aspen trees and other trees/flowers that thrive in an environment at 9500 ft elevation. Plantings should be proposed that have a mature look and spacing as opposed to saplings in clusters. Lighting should be chosen that meets Dark Sky specifications while providing adequate light to illuminate the entrance and signage.
Design must integrate with the existing traffic pattern and not obstruct sight lines leaving or entering the Town. Current roadway infrastructure is not contemplated as part of the re-design.
Materials proposed should match existing design criteria of the Town of Mountain Village. The proposal will need to be approved by the Town of Mountain Village Design & Review Board before installation and may be altered based on DRB and Town officials’ feedback.
The Town acknowledges that the process of review and final edits of the awarded proposal may push project construction to the summer of 2026.
A mandatory, pre-bid site walk will be required to view the entrance to be re-designed, ask questions, and make any necessary measurements and field verifications. (See proposed deadline section below for dates and times). Any questions that arise after the site walk will be answered and shared with the group at least one week prior to proposal deadline.
SECTION I: TECHNICAL OFFER
1. Proposals will specify each aspect of the new design with site specific detail
2. Materials and plantings should also be specified
12-16-2024
SECTION II: QUALIFICATIONS AND EXPERIENCE
Qualified candidates should be able to show a history of landscape architecture and design projects and experience in either collaborating with professional landscape and construction companies to execute plans at a high level or execute the full scope of work in-house.
1. List past projects similar in nature.
2. Provide pictures and design mock-ups.
3. Provide resumes and qualifications of key personnel and subcontractors.
4. Provide proof of required insurance.
5. Provide references from the past complete projects with completion dates, company contact person, and telephone number.
SECTION III: COST PROPOSAL
1. Include pricing for both proposals, both for design and estimated project construction costs.
2. Only lump sum bids for the entire project will be accepted.
3. Include proposed terms of payment.
4. Include hourly rates for project personnel and rates for any related expenses, if applicable.
5. Include any guaranteed maximum fee, if applicable.
SECTION IV: WARRANTY
Provide proposed terms of warranty for completed work.
SECTION V: PROPOSAL DEADLINES
1. Site Walk date: 10:00am, January 7, 2024. Meeting location: 411 Mountain Village Blvd 3rd floor Conference room
2. Proposal questions due: January 14, 2024
3. Proposal deadline for bids: 12:00pm, February 4, 2024
4. Applicant Interviews: February 10-15, 2024
5. Proposal will be awarded: February 18, 2024
6. Term of project: Date of award through September 1, 2025
7. Mail or email proposals to: jbates@mtnvillage.org
For more information call or email:
Scott Pittenger 970-708-8690 spittenger@mtnvillage.org
SECTION VI: INSURANCE
The Town desires that respondent proposers carry insurance in the approximate amounts set forth below.
Workers’ Compensation Insurance
Comprehensive General Liability:
Limits: $2,000,000 per occurrence for Bodily Injury
$2,000,000 per occurrence for Property Damage $2,000,000 Aggregate
Coverage Extended:
- Operations
- Independent Contractors
- Contractual Liability (to cover and hold harmless)
- Completed Operations – Two Years
- Broad Form Property Damage
- Personal Injury Coverage
Contractor’s Employee Person other than Employee
Professional Liability Insurance covering Errors and Omissions with a minimum limit of $1,000,000 of each claim and $1,000,000 aggregate.
Selected respondent proposer will be required to submit a policy endorsement naming the Town of Mountain Village, Colorado as an additional insured.
SECTION VII: EVALUATION CRITERIA
The Proposals may be evaluated using the following criteria, including but not limited to:
1. Design quality and incorporation of Town of Mountain Village requirements
2. Knowledge, expertise and experience in providing services applicable to the proposal.
3. Completeness of the proposal that illustrates a clear understanding of the project including completeness of pricing, work plan and team experience.
4. Value of proposal to provide services to the Town.
5. Lowest bid may not be awarded the project based on the criteria above and assessment of the reviewing committee.
Mountain Village Entrance
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Notes
Scope of project in red polygon
Legend
San Miguel County, Colorado Map Viewer www.sanmiguelcountyco.gov
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| SECTION II: QUALIFICATIONS AND EXPERIENCE |
| SECTION III: COST PROPOSAL |
| SECTION IV: WARRANTY |
| SECTION V: PROPOSAL DEADLINES |
SECTION VI: INSURANCE
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