Town Center Exterior Site Work RFP 2026-003

The Town of Haymarket, Virginia is requesting proposals for exterior site work at the Town Hall complex under RFP 2026-003, with proposals due November 2, 2026 at 3:00 PM and a mandatory pre-proposal conference on October 13, 2026 at 1:00 PM at Town Hall.

The scope encompasses stormwater infrastructure installation, curb and gutter construction, parking lot reconfiguration with grading and paving, a right-hand turn lane on Jefferson Street, pedestrian sidewalk connections, landscaping, hardscapes, and utility improvements—electric and site lighting, gas piping, water supply, sanitary sewer, and storm sewer systems—in accordance with the approved site plan "Haymarket Town Center Redevelopment" prepared by Rinker Design Associates, PC, dated April 14, 2023. The bid form contains 126 line items requiring unit pricing for materials and services ranging from mobilization and traffic maintenance through site demolition (removal of 120 linear feet of concrete curbs, 2,600 square feet of sidewalks, and 4,696 square yards of asphalt) and new infrastructure installation (424 linear feet of waterline piping, 230 linear feet of sanitary sewer, and 260 linear feet of storm sewer).

All offerors must hold appropriate Virginia contractor licensing (Class A, B, or C based on contract value thresholds). Proposals must include detailed construction plans with cost proposals, organizational charts with staff qualifications and resumes, and a qualification statement demonstrating experience with similar municipal projects completed within the past five years with project references and owner contact information. Bid bonds of five percent of the bid amount, performance bonds, and payment bonds each equal to 100 percent of the contract amount are required. General liability insurance with minimum limits of $3 million per occurrence and $6 million aggregate, plus automobile liability and other specified coverage, must be provided with the Town named as an additional insured.

The contract period is 365 days following issuance of the Notice to Proceed. The Town reserves the right to make multiple awards and is exempt from state and federal taxes.