Towing & Impound Services

The City of Wheat Ridge, Colorado is issuing Request for Proposals (RFP 26-6) through its Procurement & Contracts Division to procure comprehensive towing and impound services for the Wheat Ridge Police Department. The primary scope of work includes managing the towing, storage, and safeguarding of abandoned motor vehicles taken into custody, vehicles held for investigation, and disabled vehicles at the Police Department's request. Key deliverables and operational requirements include maintaining an impound facility with enclosed, locked garage storage capability for at least two full-size vehicles; operating at least three towing vehicles with immediate access to one heavy-duty unit; responding to all calls within thirty minutes; operating storage facilities a minimum of forty hours weekly during standard business hours; removing debris from roadways; and providing weekly inventory lists to the Police Department. Insurance requirements are comprehensive and include Workers Compensation with statutory limits, Commercial General Liability of one million dollars per occurrence and two million dollars aggregate, Commercial Automobile Liability of one million dollars combined single limit, and Professional Liability of one million dollars per claim and aggregate. The evaluation will consider best value to the City rather than solely lowest cost. Critical deadlines include a question acceptance deadline of February 5, 2026 at 2:00 PM Mountain Time, a proposal submission deadline of February 17, 2026 at 2:00 PM Mountain Time via the OpenGov Procurement portal, and an anticipated contract award date of March 3, 2026.

The procurement documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. No existing infrastructure or technology integration requirements are specified in the available solicitation materials. The contract will be structured as an automatically renewable annual agreement provided the contractor's performance remains acceptable, pricing remains consistent with the original proposal response, the scope of work is unchanged, and work remains incomplete; otherwise, the City may elect to rebid or continue on a month-to-month basis. Price increases are firm for the first contract year; subsequent renewal increases are limited to no more than ten percent annually and require City approval. No specific award value or budget range is disclosed in the solicitation documents, though pricing must be submitted on the contractor's approved Price Schedule with all fees clearly itemized. The City of Wheat Ridge is exempt from sales and use taxes and will not compensate contractors for tax expenses. The contractor will be compensated on a not-to-exceed annual amount basis, with monthly invoices due by December 20 to be processed within the same calendar year and payment made within thirty days via Electronic Funds Transfer or alternative methods through the Treasurer's Office.