Sample_Billing_Form_-_Informational_Only.pdf

This is a sample billing form for the City of Wheat Ridge, Colorado, related to the Towing & Impound Services contract (RFP 26-6). The form is designed for contractors providing services to the City to submit invoices for payment. It accommodates both basic service fees and additional services, requiring contractors to document the task performed, fee amount, percentage of work completed, and fees earned during each billing period. The form mandates vendor signature, printed name, and title, along with approval from the appropriate City department. Proposals for this towing and impound services contract are due February 17, 2026 at 2:00 PM Mountain Time via the OpenGov Procurement portal, with a question acceptance deadline of February 5, 2026. The contract will be structured as an automatically renewable annual agreement, provided performance remains acceptable, pricing is consistent with the original proposal, the scope of work is unchanged, and work remains incomplete.

Compensation will be provided on a not-to-exceed annual amount basis, with monthly invoices due by December 20 to be processed within the same calendar year and paid within thirty days via Electronic Funds Transfer or alternative methods through the Treasurer's Office. Price increases are firm for the first contract year; subsequent renewal increases are limited to no more than ten percent annually and require City approval. The City of Wheat Ridge is exempt from sales and use taxes and will not compensate contractors for tax expenses. No specific award value or budget range is disclosed in the solicitation documents; however, all pricing must be submitted on the contractor's approved Price Schedule with fees clearly itemized. The evaluation will consider best value to the City rather than solely lowest cost, and no set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors have been identified. The anticipated contract award date is March 3, 2026.