Tower RelocationBid Documents

The Indiana Department of Environmental Management, Office of Air Quality, is requesting quotations to remove, transport, and reinstall an air monitoring tower from West Union, Illinois to Terre Haute, Indiana under RFQ 00495-0000088836, with responses due November 12, 2026 at 2:00 p.m. EST and questions due October 27, 2026. A 5% set-aside for Veteran Owned Small Business firms applies.

The scope encompasses preparing a concrete foundation with anchor bolts at the Terre Haute site (Seelyville Water Works, 5880 E Rio Grande Ave.), dismantling and removing the existing 40-foot tower at the West Union site (416 South St. Highway 1), and reassembling and installing the tower at the Terre Haute location. Work includes excavation, crane operations capable of reaching 40–45 feet and lifting 300 pounds, transportation via 20-foot trailer, site restoration, and leveling. The tower must support meteorological equipment mounted at 10 meters above ground level per USEPA requirements. The contract term is 90 days; actual work is expected to be completed in less than two weeks. Bidders must provide a total cost bid broken down by task, inclusive of all costs—transportation, labor, materials, and equipment operation—on a firm fixed-price basis with F.O.B. destination terms.

Evaluation criteria are completeness and conflict-of-interest verification (pass/fail), adherence to mandatory requirements (pass/fail), narrative approach (20% weight), overall and itemized costs (25% weight), and experience (50% weight). Contractors must demonstrate relevant certifications and identify any subcontractors with current Indiana Department of Administration IVOSB certification letters.

Responses must be emailed to mradford@idem.in.gov; electronic submission through the supplier portal is not available. Bidders must be registered with the Indiana Comptroller's office, Indiana Department of Administration, and Indiana Secretary of State prior to award and must comply with direct deposit payment requirements, drug-free workplace certification, employment eligibility verification, and Indiana purchasing preferences including Buy Indiana certification where applicable.