Towel, bar mop, terry, purchase & delivery, term contract

Palm Beach County Board of County Commissioners' Purchasing Department is issuing a Request for Quotation (RFQ) for the purchase and delivery of white bar mop terry towels under a term contract. The goods being procured consist of 100% cotton, new condition, white bar mop terry towels (Best Rag Company #BM205 or equivalent) with minimum dimensions of 16" x 19" and maximum dimensions of 20" x 20", featuring hemmed edges. The estimated annual quantity is 50,000 individual towels, with quotations required to provide firm, fixed unit pricing per towel with no escalation clauses. Vendors must commit to delivery within ten business days of receiving a delivery order, with F.O.B. destination at Palm Beach County Purchasing Warehouse located at 2455 Vista Parkway, West Palm Beach, Florida. The contract will be awarded on an all-or-none basis to the lowest responsive, responsible bidder, with quotations due by April 25, 2016 at 4:00 p.m. Palm Beach County time via fax or email to buyer Kerry L. Parker. Pricing must remain firm for ninety days from the opening date and throughout the initial contract term, and vendors must submit evidence of compliance with Palm Beach County's non-discrimination policy as outlined in Resolution R-2014-1421.

The initial contract term is twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds by the Board of County Commissioners. A 5% local preference may be applied to responsive, responsible quoters with a permanent place of business in Palm Beach County or in the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location. All vendors are subject to fingerprint-based criminal history record checks per Palm Beach County Code Sections 2-371 through 2-377, with vendors responsible for understanding all financial and scheduling implications of this requirement. The anticipated contract value during the initial 12-month term is $18,500, though Palm Beach County reserves the right to increase or decrease quantities and total value as necessary to meet actual requirements. No incumbent vendors or existing infrastructure integration requirements are specified in this solicitation.