Torpedo Sands

The City of Madison Streets Division is issuing Request for Bids (RFB #15037-0-2026-BG) for the procurement of approximately 11,000 tons of Torpedo Sands for the 2026-2027 winter season with two optional renewal periods. The sand will be distributed across three public works facilities: 5,000 tons to the Eastside facility, 5,000 tons to the Westside facility, and 1,000 tons to the Far West facility. The product must conform to State of Wisconsin specifications for fine aggregate 501.3.6.3.6 and may be washed at the vendor's discretion, subject to City inspection and testing before award. Contractors must be capable of delivering a minimum of 300 tons within 24 hours on an on-call basis at the same bid price for quantities beyond the estimated requirements, with all pricing quoted as F.O.B. Destination Freight Prepaid including transportation to all three delivery locations. Questions regarding the solicitation must be submitted by Thursday, May 7th, 2026, with answers posted by Wednesday, May 13th, 2026, and bids must be submitted electronically to bids@cityofmadison.com by Friday, May 29th, 2026 at 2:00 PM CST. The contract term begins with the first snowfall and extends through the end of the snow season, with optional renewal periods for two additional one-year terms subject to mutual agreement. Required submittals include the Signature Affidavit (Form A), Receipt of Forms and Submittal Checklist (Form B), Vendor Profile (Form C), Cost Proposal (Form D), and References (Form E).

The City of Madison does not identify any specific set-aside designations for disadvantaged enterprises in this procurement, though local vendor preference scoring is available for vendors registered with the City as of the bid due date. Contractors employing 15 or more employees with $50,000 or more in aggregate annual business with the City must file an Affirmative Action Plan within thirty days of contract execution and before payment release. All contractors must maintain Commercial General Liability insurance with a minimum of $1,000,000 coverage and comply with applicable City of Madison ordinances and standard terms and conditions. The City is tax-exempt and will not pay federal excise taxes or Wisconsin state sales taxes. No budget range or award value is specified; however, the City makes no guarantee regarding dollar amounts, quantities, or minimum purchases and reserves the right to cancel the contract at any time with ten days' written notice, accept or reject any bids, or award to multiple vendors.