RFQ 15037 Award Recommendation.pdf
PDF 303 KB Posted
- Attached to
- Torpedo Sands
- Solicitation number
- 15037-0-2026-BG
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a City of Madison Award Recommendation document from the Finance Department Purchasing Services Division recommending award of RFQ 15037 to Halverson Companies for the procurement of approximately 11,000 tons of torpedo sand for the 2026-2027 winter season. The sand will be distributed across three public works facilities: 5,000 tons to the Eastside facility, 5,000 tons to the Westside facility, and 1,000 tons to the Far West facility. The product must conform to State of Wisconsin specifications for fine aggregate 501.3.6.3.6. The contract term commences with the first snowfall and extends through the end of the snow season in 2027. The contract is subject to two optional one-year renewals upon mutual agreement of both parties. One bid was received in response to this solicitation, and no local preference policy changes affected the award outcome.
The initial term award amount is $224,300.00, with a total potential award amount of $500,000 including all future renewals. Current year budget commitment and availability are both $140,000, with next year commitment and availability both at $150,000. All pricing is quoted as F.O.B. Destination Freight Prepaid, including transportation to all three delivery locations. The contractor must maintain Commercial General Liability insurance with a minimum of $1,000,000 coverage and comply with applicable City of Madison ordinances and standard terms and conditions. Contractors employing 15 or more employees with $50,000 or more in aggregate annual business with the City must file an Affirmative Action Plan within thirty days of contract execution. The City of Madison is tax-exempt and will not pay federal excise taxes or Wisconsin state sales taxes. The City reserves the right to terminate the contract with no penalty if the Common Council fails to appropriate funds for continuation in any ensuing fiscal year.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB 15037-0-2026-BG.pdf |
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Text version
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote/Bid Award Recommendation
Bid award recommended by:
Department name: Streets
Bid number: 15037-0-2026-BG
Bid Description: Torpedo Sands
Project description:
2026-2027 winter season torpedo sand.
Contract term: 2026-2027
Initial term: From first snow fall through the end of the snow season in 2027.
Number of potential renewals: This contract will be subject to two, one-year renewals upon mutual agreement of both parties.
Award amount:
Initial term award amount: 224, 300.00
Total potential award amount, including all future renewals*: $500,000
The award amount is: ☐ Actual contract amount ☒ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 44331-53240-00000
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $140,000 Next year commitment* $150,000
Current budget available $140,000 Next year budget available* $150,000 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: One
Were there local vendors proposed? ☒ Yes ☐ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Halverson Companies
Purchasing reviewer: Reviewer name. Initials: Date:
File details come from the government source that posted it. Updated .