Tornado Carpet Extractor

Parkway School District is conducting a competitive procurement for ten (10) Tornado Marathon SE 900 Carpet Extractors (Model #98170), with a strict no-substitution policy. The bid was officially posted on July 29, 2025, with proposals due on August 12, 2025, at 2:00 PM CST through the district's Bonfire Portal. Vendors must submit a comprehensive proposal package including a company W-9, vendor signature page, federal work authorization form, references, specification sheets/manuals, an affidavit of non-collusion, and a completed pricing sheet. The district will evaluate bids based on a "lowest and best" proposal methodology, considering factors such as specification compliance, vendor's supply capabilities, inventory maintenance, prior experience, and financial strength. Deliverables must be new equipment, with used, reconditioned, or demonstrator equipment explicitly prohibited, and must include a standard manufacturer's warranty commencing upon written acceptance or payment. The tentative vendor notification of award date is set for August 19, 2025, with delivery required to the Parkway School District Receiving Warehouse in Chesterfield, Missouri.

The procurement includes specific requirements for vendor participation, including mandatory enrollment in the federal work authorization program for any contract exceeding $5,000. Vendors must confirm they do not knowingly employ unauthorized aliens and provide documentation of E-Verify participation. The district demonstrates a preference for domestic and Missouri-based products, with an emphasis on non-discrimination policies. The bid tabulation reveals significant price variation, with total bid budgets ranging from $21,940.00 to $32,250.72, and per-unit prices between $2,255.00 and $5,484.61. Vendors like Imperial Bag & Paper Co. LLC submitted the lowest total cost, matching the original budget. The initial contract term is one year, with the district reserving the right to extend the agreement for an additional month under the same terms. The procurement also allows for potential purchase by other local school districts, with vendors invited to indicate their willingness to extend pricing terms.