Toilet Tissue

The City of Pasadena's Department of Parks, Recreation and Community Services - Parks Division is seeking a vendor to supply 500 cases of 2-ply toilet tissue for fiscal year 2024, with pricing valid from July 1, 2024 through June 30, 2025. The procurement specifically requires 2-ply toilet tissue measuring 4.2" x 3.5", with 500 sheets per roll and 96 rolls per case, to be delivered to 233 W. Mountain Street, Pasadena, CA 91103. The contract will be awarded to the lowest responsive and responsible bidder through an electronic submission process via the City's eProcurement Portal, with bids due by 3:00 pm on Monday, June 24, 2024. Vendors must demonstrate just-in-time delivery capabilities and maintain a local warehouse within 50 miles of Pasadena City Limits. Key evaluation criteria include pricing, delivery capabilities, and compliance with municipal requirements, with the initial contract term set for three years and potential for two optional one-year extensions subject to City Manager approval.

The procurement includes several set-aside and compliance requirements that may impact vendor eligibility, including provisions for equal employment opportunity, a living wage ordinance for contracts over $25,000, and potential Section 3 requirements that prioritize employment and economic opportunities for low- and very low-income persons. Vendors must submit various compliance documents, including a Declaration of Non-Collusion, taxpayer identification documentation, and potentially complete workforce utilization forms. While a specific contract value is not explicitly stated, the requirement for 500 cases suggests a moderate-sized procurement. Additional compliance requirements include submission of a Unique Entity Identifier (UEI) from SAM.gov, with warnings that failure to include this identifier may result in a non-responsive bid. The City reserves the right to reject any bid, and final contract award remains contingent upon fund availability, with potential pricing adjustments based on the Consumer Price Index.