To update the current Special Procurement REQ-10700-00085111 Am #3

This is a notice of special procurement amendment, not a competitive bidding opportunity. The State of Oregon, Department of Administrative Services, State Procurement Services (DAS SPS), on behalf of DAS State Surplus Property (SSP), is updating Special Procurement REQ-10700-00085111 Amendment #3 for continued maintenance and support services for the Oregon Reuse web-enabled database inventory program, which operates on the FileMaker platform. The Oregon Reuse system functions as a mission-critical point-of-sale system that manages the distribution of useable state and federal surplus property through a 72,000 square-foot warehouse facility in Salem, Oregon, providing a central distribution point for property made available to state agencies, local governments, and nonprofit organizations. The procurement seeks to extend the contract term through multiple amendments, with the most recent amendment (AMD-5) extending services through March 30, 2027, and requesting a six-month extension from October 1, 2026, through March 30, 2027, to allow adequate time for completion of a pending Request for Proposals to select a new vendor. The contract extension is necessary due to delays in the formal re-procurement effort resulting from required federal WCAG 2.1 accessibility upgrades mandated by the Department of Justice and staffing and retention challenges within state government. The notice was posted on May 15, 2026, with a due date of May 22, 2026, and includes a seven-calendar-day protest period on OregonBuys for affected parties to submit written objections.

Direct Impact Solutions USA, Inc. is the incumbent contractor and has held Contract #4209 since the original competitive award in July 2014, with multiple amendments executed to extend services during the transition to a new vendor selection process. This special procurement procedure is being used because the contract was established through a competitive process and the original special procurement and subsequent amendments have become intertwined, preventing standard amendment procedures; the State Chief Procurement Officer approved Amendment #5 on May 13, 2026, subject to compliance with notice requirements and Enterprise Information Services endorsement. The cumulative contract maximum not-to-exceed compensation is expected to reach $273,850 upon execution of the anticipated Contract Amendment #8, with the most recent amendment requesting an additional $5,250 for the six-month extension period. No set-aside designations or restrictions on respondent types are identified in this procurement notice, as this represents an amendment to an existing contract rather than a new competitive opportunity. Approval is conditioned upon resolution of any protests from affected parties and compliance with Oregon Revised Statutes 279A.165 reporting requirements and Enterprise Information Services endorsement prior to contract amendment execution.