Title Search Services for Department of Business and Neighborhood Services

The City of Indianapolis and Marion County, through the Department of Business and Neighborhood Services, is requesting written quotes for title search services with quotes due August 12, 2026 at 10:00 a.m. The procurement carries participation goals of 15% Minority Business Enterprises, 8% Women's Business Enterprises, 3% Veteran's Business Enterprises, and 1% Disability-Owned Business Enterprises; contractors must meet these goals or demonstrate good faith efforts.

Services include title searches and issuance of title-search documents for properties within Marion County on an as-needed basis with no guaranteed minimum or maximum volume. Title searches must be completed within three days of request, with written extensions available only when granted. Pricing shall be quoted as a per-parcel unit cost for title search and examination fees in U.S. dollars with all shipping and delivery charges included. Contractors will be compensated monthly upon submission of properly itemized invoices, with payment due within sixty days of receipt.

The initial contract term is two years from execution with an option to renew by mutual agreement; renewal terms cannot exceed the length of the original contract. The City reserves the right to split the contract among multiple vendors, and other City departments and political subdivisions may utilize the resulting agreement under the same pricing and terms. The incumbent contractor is Indiana Search Technologies under Contract No. 17860.

Contractors must submit a U.S. Manufactured Products Preference Certification, Bid Acknowledgement Form, Affidavit of Non-Collusion, MBE-WBE-VBE-DOBE certification, Nepotism certification, an Exception Sheet, manufacturer's literature, warranty statements, and proof of insurance. The quoted price must remain firm for the first contract year, with escalations not exceeding 5 percent over the entire contract term and supported by documented cost increases. Quotes are valid for ninety days from opening. Questions are due August 3, 2026 at 12:00 p.m. No bid or performance bonds are required.