Title IV Third Party Servicer
Closed State & local contract opportunity
- Solicitation number
- 25-HO-078
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 91832 Consulting Services (Not Otherwise Classified)
- 91849 Finance/Economics Consulting
- 94610 Accounting And Billing Services (Including Payroll Services, 3Rd Party Reimbursement For Medicare, Medicaid, Private Insurance, Etc)
- 94648 Financial Advisor
- 94649 Financial Services (Not Otherwise Classified)
- 94652 Grant Writing Services
- 94660 Loan Administration
- Point of contact
-
- Lindsey Bennett bennettlind@pcsb.org
Updated .
About this opportunity
The Pinellas County School District is soliciting electronic bids for a Title IV Third Party Servicer to manage and process federal Pell Grant programs. The selected vendor will provide comprehensive financial aid services including FAFSA data submission, Institutional Student Information Report (ISIR) processing, disbursement calculations, award letter generation, and electronic funds transfer. Key deliverables include cost of education determination, attendance reporting, Pell award computation, quality control procedures, federal reporting, and a dedicated customer service representative. Electronic bids are due by 3:00 p.m. on January 8, 2026, through the District's OpenGov Procurement portal. The contract period will run from February 6, 2026, through February 5, 2027, with potential renewal options for two additional one-year periods. Bidders must submit a comprehensive pricing proposal and meet various compliance requirements, including E-Verify enrollment and Florida Jessica Lunsford Act Level 2 background screening.
The procurement appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The District has estimated the contract value at approximately $28,000 annually for evaluation purposes. Bidders must provide pricing for the primary contract term and optional services including site visits, technical advisory services, and program review services. Price escalation will be permitted at renewal periods, limited to the previous year's Consumer Price Index for All Urban Consumers (CPI-U). Vendors must demonstrate the ability to integrate with existing institutional systems and comply with United States Department of Education regulations. The District reserves the right to award by line item, section, or aggregate total, and may conduct pre-award discussions and negotiations with responsive and responsible bidders. Insurance requirements are stringent, with contractors required to maintain specific coverage levels and list the School Board of Pinellas County as an additional insured.
Opportunity text
The Pinellas County School District (District) is soliciting sealed electronic bids in response to Title IV Third Party Servicer. Bids are due before 3:00 pm on Thursday, January 8, 2026. Bids may be received up to but not later than, the date and time listed above, via the District e-Procurement Portal located at https://procurement.opengov.com/portal/PCSB. The District e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Pinellas County School District Purchasing Department strongly recommends completing your response well ahead of the deadline. Pinellas County Schools has partnered with OpenGov Procurement which provides government agencies and their suppliers with a comprehensive and easy to use web-based eProcurement system. Registered suppliers receive automatic notification and transmittal of bid solicitations, and there is no charge to register and subscribe to receive PCS solicitation notifications. Please visit https://procurement.opengov.com/portal/pcsb to register and subscribe. Once you have downloaded bid documents from an OpenGov notification you will automatically receive an e-mail notifying you when any addenda are issued or questions posted have been answered. If you obtain our solicitation documents from any other source, we cannot guarantee that you will automatically receive subsequent notifications of addendums. To assure that you are automatically notified, you must visit the above website and download the bid document. The District will not be responsible if you fail to receive any and all addendums if you obtain the original bid document from another source. The district will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules. The procurement contact for this solicitation is Hope Olda and can be reached at oldah@pcsb.org. Submit Electronic Responses via the District e-Procurement Portal: https://procurement.opengov.com/portal/PCSB
Files
| File | Type | Posted |
|---|---|---|
| Bid_Protest_Procedure.pdf | ||
| Insurance_Specifications_for_Contractors.pdf | ||
| Title_IV_Third_Party_Servicer.pdf |
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