Title II Grant Evaluator

The Michigan Department of Health and Human Services is requesting proposals for a Title II Grant Evaluator contractor under RFP 260000002483, with proposals due September 15, 2026 at 3:00 PM ET. Questions are due September 1, 2026; bidder answers will post by September 8 on www.michigan.gov/SIGMAVSS. This is a federally funded position requiring Byrd Anti-Lobbying Certification and federal compliance.

The contractor will provide evaluation and technical assistance to up to eight grantees implementing the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention Title II Formula Grants Program. Key deliverables include developing evaluation plans within 14 days of contract start, designing data collection forms, analyzing performance measure data, conducting a minimum of two site visits to active grantees in year one and one per year thereafter, attending up to four quarterly Michigan Committee on Juvenile Justice meetings annually, and submitting site visit reports within two weeks of completion, monthly progress reports with invoices, annual reports, evaluation reports within 60 days of each grantee's award year conclusion, and quarterly performance reports. The contractor must develop a proposed project plan for one grantee with the proposal and complete project plans for each assigned grantee within 14 calendar days of contract start. Technical assistance is provided during normal business hours (Monday–Friday, 8:00 a.m. to 5:00 p.m. EST) via telephone and email.

The contract term runs January 1, 2027 through December 31, 2029, with renewal options for up to two additional one-year periods at the State's sole discretion. Pricing is firm for the base contract term only; bidders submit hourly rates for in-person and virtual site visits in a modifiable format. The contractor must provide all workspace, supplies, vehicles, and equipment. Invoices are due by the 30th day of the following month and paid via electronic funds transfer within 45 days.

Evaluation criteria are weighted: Vendor Questions Worksheet (10 points), Schedule A Sections 3, 4–8, 9–13, and 14–23 (60 points combined). Proposals scoring 80 or more points will have pricing evaluated. Contractors must maintain Professional Liability/Errors and Omissions insurance at $3 million each occurrence/$3 million annual aggregate and comply with federal debarment verification, domestic-preference, and small-business utilization requirements. Unauthorized removal of Key Personnel incurs liquidated damages of up to $50,000 per individual.