Tissue and Eye Bank Services

Volusia County is seeking a qualified vendor to provide tissue and eye bank services through Request for Proposal (RFP) #25-P-29AK for the 7th District Medical Examiner's Office located at 3891 Tiger Bay Road, Daytona Beach. The primary objective is to secure a contractor to perform tissue recovery services, including eye recovery, within a designated space in the Medical Examiner's building. The vendor must follow guidelines from the American Association of Tissue Banks and the Florida Anatomical Gift Act, and will be responsible for maintaining a clean work environment, coordinating with Medical Examiner's staff, providing timely documentation and reports, and ensuring 24/7 availability for tissue recovery. The evaluation process will comprehensively score vendors based on qualifications, experience, operational descriptions, facilities serviced, and community outreach. Key dates include a mandatory pre-proposal meeting on February 17, 2025, and a response deadline of March 4, 2025, at 3:01 pm. The proposed contract term is an initial three-year period with options for two subsequent one-year renewals, contingent upon mutual agreement and County Council approval. Facility usage rates are established at $250 for the first hour, $100 for subsequent hours, and $68.75 per quarter hour for eye/cornea recovery.

The RFP does not explicitly mention set-aside designations or restrictions for specific types of organizations. Insurance requirements are comprehensive, mandating several types of coverage including Workers Compensation, Commercial General Liability, Professional Liability (Medical Malpractice), Auto Liability, and others. The insurance specifications require $1,000,000 per occurrence for Commercial General Liability with a $2,000,000 aggregate limit, and $2,000,000 per claim and in aggregate for Professional Liability. The county and Medical Examiner's Office must be named as additional insureds, with a waiver of subrogation and a 30-day written notice of cancellation requirement. While specific budget ranges are not detailed in the provided documents, the structured fee schedule for facility usage and the extensive insurance requirements suggest a sophisticated and potentially significant contract opportunity. The contractor will be issued a facility access key and must demonstrate the capability to provide tissue and eye recovery services across a wide geographic area, indicating a need for robust operational infrastructure and expertise in tissue banking services.