Tires, Tubes, and Removal of Scrap Tires

The City of Olathe, Kansas, located in Johnson County, is seeking bids for an as-needed contract to procure tires, tubes, and equipment tracks for its Fleet Services Division, along with services for the removal and disposal of used tires. The Invitation for Bid (IFB-25-0074) requires bidders to submit comprehensive documentation including tire/track manufacturer names, model numbers, product numbers, and complete specifications. Evaluation criteria will consider price, specification conformance, past experience, delivery time, vendor performance, quality, payment terms, and overall best interest of the city. Bids are due electronically by August 19, 2025, at 10:00 AM CST through the city's online portal at https://olatheks.bonfirehub.com, with questions accepted until close of business on August 11, 2025. Successful bidders must provide a minimum one-year warranty on all products, with pricing to include delivery FOB destination.

The procurement allows for potential contracts with multiple vendors, with the city reserving the right to apply a local preference of up to 2% or $5,000 for qualifying local businesses. Contractors must provide certificates of insurance meeting specific minimum coverage requirements, including commercial general liability ($1M/$2M), automobile insurance ($500K), workers' compensation at statutory limits, and professional liability ($1M). Contracts of $25,000 or more require a Kansas Certificate of Good Standing. The city offers cooperative purchasing opportunities to other municipal and educational institutions in the Greater Kansas City Metropolitan Trade Area. Payment terms are Net 30 days, and the city accepts VISA P-Cards without additional fees. While no specific award value is explicitly stated, the contract will be structured as a one to five-year agreement with potential annual renewals, operating on a purchase order basis with no financial obligation until actual orders are placed.