Tire Services - Off Road Vehicles

The City of Madison, Wisconsin, through its Purchasing Services department, is seeking a tire services contract for off-road vehicles within its Fleet Department. The Request for Quotation (RFQ) solicits vendors located within a twenty-mile radius of Madison to provide comprehensive tire services, including mounting/dismounting, wheel balancing, tire disposal, towing, and on-site emergency repairs. The procurement is structured as a three-year contract covering 2019 through 2021, with an anticipated service volume of 1 to 10 vehicles per month. Bidders must submit detailed pricing on a per-hour or per-tire basis for each contract year, with all quoted prices required to include delivery charges, FOB Madison. The City will utilize State of Wisconsin contracted prices for tire purchases and requests information on discounts for non-contract tires. Award will be made to the most advantageous bidder, with evaluation criteria including cost, quality, workmanship, warranty, delivery, past performance, and service capability. The original solicitation was posted on September 26, 2018, with proposals due on October 10, 2018, at 2:00 PM CST, and an addendum was issued on October 8, 2018, updating the Price Proposal form.

The procurement includes a local vendor preference policy, which means only suppliers registered as local vendors as of the bid due date will receive a scoring preference. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documents. Vendors must be prepared to submit proposals via email, mail, or fax to the Purchasing Services office, with contact available through Brian Pittelli at (608) 267-4969 or bpittelli@cityofmadison.com for any inquiries. While the exact budget range is not specified, the contract anticipates servicing multiple vehicles monthly, suggesting a potentially significant annual expenditure. The procurement allows for flexible submission methods and seeks to establish a comprehensive tire service agreement that can accommodate the City of Madison's Fleet Department needs. Interested vendors should carefully review the updated Price Proposal form included in Addendum 1 and ensure compliance with all specified requirements and evaluation criteria.