4752-0-2018-BP Tire Services - Off Road Vehicles.pdf

Rev. 07/28/2016-4752-0-2018-BP Tire Services - Off Road Vehicles.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4752-0-2018-BP

For: Tire Services - Off Road Vehicles

Released Date: Wednesday, September 26, 2018

Due Date: Wednesday, October 10, 2019 @ 2:00 PM CST

City Agency: Fleet

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4752-0-2018-BP

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 4752-0-2018-BP

4752-0-2018-BP Tire Services - Off Road Vehicles.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Randy Koch City of Madison Fleet

(608) 246-4542 rkoch@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brian Pittelli City of Madison Purchasing Services

(608) 267-4969 bpittelli@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

REQUEST FOR QUOTATION RFQ # 4752-0-2018-BP

4752-0-2018-BP Tire Services - Off Road Vehicles.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

The City of Madison is interested in obtaining pricing for tire services. There would be approximately 1 to 10 vehicles serviced per month, depending on need. Vendors should be within a twenty mile radius of the City of Madison.

The range of services would be mounting/dismounting, wheel balancing, tire disposal, and towing. If the vehicle can’t be driven, the City of Madison pays for the tow. If it can be driven, we ask that the selected vendor pick up and return the vehicle to 200 N. First Street, Madison, WI.

Some vehicles will not be able to be towed, and will need to be fixed “on site”. There is a place for that pricing in Form A.

The City of Madison utilizes the State of Wisconsin contracted prices for tire purchases. However, we would like to know the discount on tires purchased not part of the State contract.

The City of Madison is hoping to establish pricing that can be used for 2019 – 2021.

http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-4752-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 4752-0-2018-BP Tire Services - Off Road Vehicles

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

1) Cost for services:

Service

Mount/Dismount

$ /hour

Wheel Balancing

Tire Disposal

$ /tire

Tow Charge to and from 200 N First Street Madison, WI

$ /each way

Emergency Repair on Site

2) Discount given on tires not on the State of Wisconsin contract:

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-4752-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 4752-0-2018-BP Tire Services - Off Road Vehicles

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing