Tire Recycling for Brooks Landfill

The City of Wichita, located in Sedgwick County, Kansas, is seeking bids for tire recycling services through a Request for Bid (RFB) for the Public Works & Utilities Department's Brooks Landfill. The procurement targets the removal and recycling of approximately 141 tons of tires (roughly 12,800 tires) annually, which are collected from citywide cleanup events, illegal dumping, and waste load extractions. The successful contractor must transport tires to a licensed waste tire processing facility, ensuring repurposing into beneficial products rather than disposal in municipal solid waste or monofill facilities. Key qualifications include demonstrating at least one year of experience in similar services, understanding industry standards, and having appropriate capacity and equipment. Critical requirements mandate obtaining a valid Waste Tire Transporter permit from the Kansas Department of Health and Environment and a Solid Waste Vehicle License from the City of Wichita within 30 days of award. The solicitation was released on December 1, 2025, with a question submission deadline of December 8, 2025 at 5:00 p.m. Central Time, an addendum posting date of December 10, 2025, and a bid submission deadline of December 12, 2025 at 10:00 a.m. Central Time through the City's electronic procurement portal.

The contract is structured for an initial one-year term with four optional one-year renewals possible by mutual agreement, with either party able to terminate with 30 days' written notice. No specific set-aside designations or restrictions on bidder types were mentioned in the documentation. Bidders must be registered with the Kansas Secretary of State's Office and provide documentation of their receiving facility's KDHE permit number and description of final tire products. The contract prohibits subcontracting and requires contractors to maintain tire stockpiles at or below 600 tires on a biweekly basis. Insurance requirements are comprehensive, including Commercial General Liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate, Comprehensive Automobile Liability of $1,000,000 per occurrence, and Workers' Compensation and Employers Liability coverage of $1,000,000 per accident. The City of Wichita must be named as a primary and non-contributory additional insured on all policies. Bid evaluation will be based on the lowest and best total net bid from a responsive and responsible vendor, with pricing quoted on a per-ton basis inclusive of all associated costs such as labor, transportation, recycling center fees, and fuel surcharges.