Time and labor timeclock solution

The University of Colorado is seeking a comprehensive Time and Labor Timeclock Solution through a Request for Documented Quote (DQ) to replace existing timeclock systems across its Boulder and Anschutz campuses. The procurement aims to implement PeopleSoft's Time and Labor Module v9.2, requiring a unified solution from a single supplier that includes physical timeclocks, timeclock software, and seamless system integration. The project involves replacing 70 existing timeclocks and serving approximately 3,540 employees, with specific requirements for network integration, badge and biometric authentication, multilingual interfaces, and advanced time tracking features. Proposers must demonstrate at least five years of industry experience, with preference given to vendors with ten or more years in higher education, healthcare, or public sector environments. The proposal is due on June 2, 2025, with an anticipated contract start date upon execution and an initial one-year term potentially renewable for up to four additional one-year periods, for a total contract duration not exceeding five years. Evaluation criteria will likely include vendor experience, solution capabilities, integration potential, and comprehensive pricing for hardware, software licensing, implementation services, training, and ongoing support.

While no specific set-aside designations are explicitly mentioned, the solicitation indicates a preference for vendors with substantial experience in public sector and educational technology environments. The existing infrastructure involves PeopleSoft's Time and Labor Module v9.2, which requires seamless integration with the proposed timeclock solution. Insurance requirements are comprehensive, including mandatory coverage such as Commercial General Liability ($2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Technology Errors and Omissions ($5,000,000 aggregate), and specific provisions for network security and privacy liability. Although a precise budget range is not specified, the solicitation suggests the university is seeking a scalable solution with flexible pricing that can accommodate potential increases or decreases in timeclock or user numbers. The contract allows for potential annual price adjustments with 90 days' notice, and the University reserves the right to negotiate and adjust contract terms throughout the implementation and subsequent renewal periods.