THVC Residents Unit Bath Tubs

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 1900000238 on behalf of the Thomson-Hood Veterans Center (THVC) located in Wilmore, Kentucky, for the procurement of three complete bathing system units for resident facilities. The solicitation, posted on October 5, 2018, specified either Rhapsody Bathing Systems (Model SYS23 with Hydrosound and mobile lifts) or Parker Bathing Units (Model BATH 500 S&V), or approved equal alternatives, with bidders required to submit lump sum pricing inclusive of installation, disposal of existing units, starter kits, delivery, and manufacturer warranties for all three units on each line item. Vendors proposing alternative brands or specifications were required to submit descriptive literature to verify equivalency, with failure to provide sufficient documentation resulting in a non-responsive bid determination. All bids were subject to evaluation on a best value basis utilizing price (100 points) and delivery/removal/installation capability (pass/fail criteria), with the lowest-priced compliant bid receiving the maximum score. The bid closing date was October 19, 2018, at 1:30 PM, with vendor questions due by October 11, 2018, at 12:00 PM ET; delivery, removal of existing baths, and installation of new baths were required to be completed by January 31, 2019. Bidders were required to submit sealed, hard-copy bids to the Office of Procurement Services in Frankfort, Kentucky, and must bid all line items to avoid rendering their bid non-responsive.

Kentucky resident bidders meeting specific residency requirements received reciprocal preference equal to preferences granted by the bidder's state of origin, with qualified bidders including Kentucky Correctional Industries receiving twenty percent preference and other qualified entities receiving fifteen percent preference. All bidders were required to submit an executed Annual Required Affidavit certifying compliance with Kentucky campaign finance laws, sales and use tax registration status, state tax and fee payment status, and ethics prohibitions, along with Revenue Form 10A100, Secretary of State registration certificates for foreign entities, and Equal Employment Opportunity forms if applicable. Vendors were obligated to comply with recycled content requirements, accessibility standards under Section 504 of the Rehabilitation Act and Section 255 of the Federal Telecommunications Act, and federal and state discrimination and employment laws. The contract was awarded to a single vendor with no specified initial period or renewal options and was subject to termination by the Commonwealth with thirty days' written notice. Past vendor performance within the preceding twelve months could be considered in the award determination, with vendors demonstrating poor performance records potentially deemed non-responsible and ineligible for award. Pricing was required to be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis with the vendor bearing all shipping costs, and all pricing remained valid for a minimum of sixty calendar days after the bid due date.