Three (3) New Fairway Mowers for the City of Cheyenne Golf Division

The City of Cheyenne, Wyoming is seeking to procure three new fairway mowers for its Golf Division through a competitive bid process (E-10-26) released on October 20, 2025. The solicitation requires vendors to supply three new fairway mowers with specific technical requirements, including a Yanmar 3-cylinder diesel engine with 36.8 hp, precise ground speeds, and specific hydraulic and cutting unit configurations. Bidders must provide unit costs and submit a bid guarantee of 5% of the total bid amount, with an electronic submission required through the city's eProcurement portal. The bid includes a trade-in option for three existing mowers: a 2008 John Deere JD 2653A, a 2012 Jacobsen LF 550, and a 2022 John Deere JD 6500A. Key deadlines include a question submission cutoff on October 28, 2025, and a final response deadline of November 4, 2025, at 2:00 pm, with a Zoom bid opening scheduled for the same day. Evaluation criteria include compliance with detailed technical specifications, with bidders required to mark each specification as compliant (Y) or non-compliant (N).

The procurement appears to have potential preferences for Wyoming resident bidders, suggesting some local vendor advantage. Vendors must meet several specific requirements, including providing a two-year limited warranty, maintaining a service shop within 110 miles of Cheyenne, and having two vendor-certified mobile service technicians. Compliance with ANSI B71.4 and CE requirements is mandatory, and bidders must provide comprehensive operator and service manuals. The procurement includes a loaner equipment program and requires extensive documentation and support. While specific budget ranges are not explicitly stated, the bid process suggests a significant investment in golf course equipment, with an estimated purchase order issuance date of November 25, 2025, and a planned equipment delivery date of May 1, 2026. The final approval is expected to occur during the City Council meeting on November 24, 2025, with the procurement subject to Wyoming state statutes and local municipal regulations.