Thornapple Kellogg Elementary Paging/Audio Systems

The Thornapple Kellogg School District in Middleville, Michigan issued a Request for Proposal (RFP) for the design, furnish, and installation of paging and classroom audio systems across three elementary schools: Page Elementary, Lee Elementary, and McFall Elementary. This procurement seeks IP-based paging systems with analog endpoints, classroom sound reinforcement systems with wireless microphones, integration with the district's existing Avaya telephone system and Local Area Network, and all associated installation labor and support services. Acceptable paging system manufacturers are limited to Bogen Nyquist E7000, Audio Enhancement EPIC, and Valcom IP6000, while acceptable classroom audio systems are Audio Enhancement Epic and Lightspeed Model 975. Contractors must demonstrate a minimum of five years' experience with the specified equipment, maintain local service facilities with trained technicians available 24 hours, and be factory-certified distributors and installers. The selected contractor must provide a one-year warranty covering parts and labor, a five-year limited warranty on manufacturer-supplied products, and up to eight hours of onsite user training, with all project costs including installation, permits, fees, shipping, delivery, insurance, testing, programming, and training to be the contractor's responsibility. A mandatory bidders' conference was held on January 29, 2021, at 1:00 PM at Page Elementary School (3675 Bender Road, Middleville, Michigan 49333), with clarification requests due February 10, 2021, at 12:00 PM EST, and sealed bid proposals (three hard copies and two electronic copies on USB flash drives) due February 15, 2021, at 1:00 PM, with public opening at 2:00 PM via Zoom video conferencing. Contract award was projected for March 8, 2021, with project start on March 15, 2021, and completion by August 13, 2021.

Bidders were required to submit bid security in the form of a certified check or bid bond equal to five percent (5%) of the total bid amount, payable to the Thornapple Kellogg School District, with performance and labor/material payment bonds each equal to 100% of the contract sum required prior to work commencement. All proposals must include familial disclosure affidavits and Iran Economic Sanctions Act compliance affidavits, and must provide a lump-sum bid with cost analysis worksheets broken down by school and system component (material and labor), unit pricing for specific items, and mandatory alternates for rewiring and speaker replacement at each school. The RFP includes an addendum issued February 1, 2021, which modifies the scope at McFall Elementary to include classroom audio additions to specified classrooms, removal of a speaker in the Kindergarten pod room, classroom audio addition to the Media Center, and addition of an outdoor horn speaker. The procurement documents do not specify set-aside designations, incumbent vendors, or budget ranges; however, the project must integrate with the district's existing Avaya telephone system and Local Area Network infrastructure.