Thompson Hall tile and grout cleaning

The Commonwealth of Kentucky Department of Criminal Justice Training (DOCJT) issued Request for Quotation 525 2200000169 for tile and grout cleaning services at Thompson Hall Dorm in Kenton County. The procurement seeks comprehensive cleaning of tile entrance areas and bathroom tile and grout throughout 135 total dorm rooms, consisting of 128 standard rooms and 7 handicapped-accessible rooms, with all necessary tools and supplies to be provided by the selected vendor. The service period is scheduled for May 31, 2022, through June 3, 2022, with vendors required to submit pricing as either a lump sum or per-unit cost for the tile and grout cleaning services. Mandatory site visits with Facility Section Supervisor Garl Lovings were conducted on either March 31, 2022, at 1:00 p.m. EST or April 5, 2022, at 9:00 a.m. EST, prior to proposal submission. The solicitation closed on April 11, 2022, at 3:00 p.m. EST, and the award will be made to the lowest evaluated responsive and responsible best value offeror. Vendors must submit the required Annual Affidavit demonstrating compliance with Kentucky campaign finance laws, tax registration and payment obligations, boycott prohibitions, and conduct restrictions, with all documentation notarized by a duly authorized representative.

The procurement implements reciprocal preference for Kentucky resident bidders and includes set-aside preferences for qualified vendors, specifically providing a 20 percent preference for the Department of Corrections Division of Prison Industries and a 15 percent preference for Kentucky Industries for the Blind and qualified nonprofit agencies serving individuals with severe disabilities. Vendors must comply with all applicable mandates concerning workers' compensation, unemployment insurance, and discrimination prohibitions, and are classified as independent contractors under Kentucky law. The total contract value shall not exceed $20,000 per fiscal year, with payment to be made within thirty working days after receipt of an approved invoice submitted by the 10th of the month following service completion. The vendor must maintain a clean worksite and remove all debris throughout the project duration. No renewal options are specified for this one-time cleaning project, and the Commonwealth retains the right to request updated affidavits at any time during the contract period.