This proposal seeks a vendor for memorial benches and installation services.

San Bernardino County Department of Public Works – Special Districts is soliciting qualifications for a Master Supply and Installation Agreement for a Memorial Bench Donor Program on behalf of the County, the Big Bear Valley Recreation and Park District, the Bloomington Recreation and Park District, and all Board-Governed County Service Areas and their Zones. A non-mandatory proposal conference is scheduled for November 2, 2026 at 10:00 a.m., and proposals are due November 23, 2026 at 3:00 p.m.

Proposers must register with the County's ePro electronic procurement system before submission or face disqualification. The contractor must be registered with the California Department of Industrial Relations and hold a valid State of California license in classification A (General Engineering), B (General Building), C-27 (Landscaping), or D-34 (Prefabricated Equipment). Prevailing wage requirements apply to all workers, with penalties of $200 per calendar day per worker for non-compliance.

The scope covers commercially available memorial benches, cast bronze or aluminum memorial plaques, plaque engraving, replacement plaques, and turnkey installation on an as-needed basis across parks, recreation areas, trails, and public facilities throughout San Bernardino County. The product line must accommodate mountain, desert, and urban park environments with multiple bench styles, materials, finishes, colors, and sizes. Installations must comply with ADA accessibility requirements, manufacturer specifications, and County standards, with a minimum one-year warranty covering materials, plaques, hardware, and installation workmanship.

The contract term is a maximum of five years, beginning September 2026 and ending September 2031, with no minimum purchase guarantee. The sample agreement sets a maximum contract amount of $100,000, with work authorized job by job through purchase orders. Pricing must include fixed unit costs for benches, plaques, engraving, installation, replacement plaques, optional accessories, and shipping if applicable, and remain firm for the term unless the County authorizes otherwise.

Evaluation weights Qualifications and Experience at 40%, Technical Review at 45%, and References at 15%. Written questions are due November 9, 2026 at 3:00 p.m., and the tentative contract award date is December 2026.