Third Party Workman's Compensation and Heart and Lung Claims
Closed State & local contract opportunity Posted
- Solicitation number
- 2025-RFP-075
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC codes
- Points of contact
-
- Tara Walls tara.walls@lakelandgov.net (863) 834-6780
- Anthony Cook acook@cityofnapa.org (707) 257-7983
- Jillian Ostman jostman@schaumburg.com (847) 923-4529
- Morgan Fetsock mfetsock@scrantonpa.gov (570) 504-4943
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Scranton's Office of Human Resources is seeking a third-party administrator for Workers' Compensation and Heart and Lung Claims through a competitive Request for Proposal (RFP #2025-RFP-075). The procurement is specifically targeting a qualified individual or firm to manage the city's self-insured workers' compensation program, with comprehensive responsibilities including claims administration, payment processing, regulatory reporting, claimant communication, and return-to-work support. Key deliverables include quarterly and annual reporting, claims management, and maintaining accurate claim reserves. Respondents must have claim adjusters with 3-5 years of experience in workers' compensation and Heart and Lung investigations. The evaluation will occur in two phases, with scoring based on proposal completeness, responsiveness, professional qualifications, and proposed work plan, potentially including oral interviews. Critical dates include a question submission deadline of 4:30 pm on July 18, 2025, and a proposal submission deadline of 10:00 am on July 29, 2025, with all documents to be uploaded through the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa.
Potential respondents must register on the City's e-Procurement Portal and must submit comprehensive documentation including a certificate of insurance, signed affirmative action certifications, non-segregated facilities documentation, non-collusion affidavits, and contractor disclosures. While specific set-aside designations are not explicitly detailed, the RFP suggests a competitive, open procurement process. The contract will be structured on a time and materials basis with a not-to-exceed fee structure, and the City reserves the right to negotiate final contract terms and scope. Respondents encountering technical difficulties with the e-Procurement Portal can contact OpenGov support via real-time chat or email at support@procurenow.com. A public bid opening will occur in City Council Chambers, with a video recording to be made available on www.youtube.com/user/electricitytv570. Specific budget allocations are not provided in the available documentation, but the City maintains flexibility in vendor selection and contract parameters.
Opportunity text
The City of Scranton Office of Human Resources is seeking separate sealed proposals for an individual or firm to provide Third Party Workman's Compensation and Heart and Lung Claims will be received online by the City of Scranton Controller via the City's e-Procurement Portal until 10:00 am, Tuesday, July 29, 2025, at which time such bids will be opened in City Council Chambers on the 2nd Floor of City Hall. A video of the bid opening will be available for public viewing at www.youtube.com/user/electriccitytv570 subsequent to the live opening.
CITY OF SCRANTON
Third Party Workman's Compensation and Heart and Lung Claims
Proposals shall be made upon the specifications included in the official Proposal Request which may be obtained by visiting the City of Scranton's e-Procurement Portal, https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a proposal, you shall register on the City's e-Procurement Portal. Once registered, companies may view and click "Follow" to be a prospective Respondent for this solicitation and will appear on the follower's list. Companies that fail to follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City's e-Procurement Portal, and therefore will be unable to participate or be considered for this RFP.
All proposal documents and supplementary documents must be uploaded and submitted using the City's e-Procurement Portal prior to 10:00 am on Tuesday, July 29, 2025, as instructed in this solicitation. Once file(s) have been uploaded and the submission status shows as "Submitted," the submission is complete. At that point, the Respondent's representative who is registered with the City will receive an email confirmation from the City's e-Procurement Portal.
All proposals must be accompanied by a certificate of insurance, a signed affirmative action, non-segregated facilities, non-collusion affidavits, and disclosure by current contractor.
All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFP shall be submitted via "Q & A" through the City's e-Procurement Portal, before the deadline of 4:30 pm on Friday, July 18, 2025 and according to these specifications herein.
If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.
Files
| File | Type | Posted |
|---|---|---|
| Third_Party_Workman's_Compensation_and_Heart_and_Lung_Claims.pdf |
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