Third Party Leave Administrator

The University of Texas Health Science Center at San Antonio (UT Health San Antonio) is seeking a Third Party Leave Administrator through Request for Proposal (RFP) 745-26-P01, with proposals due on September 16, 2025 at 3:00 PM Central Prevailing Time via the Euna procurement portal. The solicitation targets a comprehensive leave administration service for the university's workforce of approximately 8,500 employees, requiring vendors to provide end-to-end leave management solutions. Proposers must have a minimum of three years of continuous experience in leave administration services and be authorized to conduct business in Texas. Key service requirements include processing medical and non-medical leave requests, tracking leave usage, conducting eligibility determinations, verifying medical certifications, managing employee and employer notifications, and providing detailed reporting. The university will evaluate proposals based on multiple criteria, including cost, service quality, vendor reputation, and the ability to meet comprehensive leave management needs while ensuring compliance with federal and state regulations such as ADA and HIPAA.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. While the solicitation requires proposers to be authorized to do business in Texas, no specific limitations on organizational types are mentioned in the available documentation. The procurement seeks a vendor capable of providing an automated, efficient leave administration system with capabilities for tracking, benchmarking, and generating performance metrics. Although precise award values are not specified in the document, the scope suggests a potentially significant contract given the university's workforce size and the comprehensive nature of the requested services. The selected vendor will be responsible for creating an accessible, technologically integrated solution that can handle the complex leave management needs of a large medical and educational institution, with an emphasis on streamlined, compliant administrative processes.