The Department of State Health Services needing National Institute of Standards and Technology (NIST) Traceable Calibration of Mammography and X-Ray radiation evaluation equipment in Austin Tx.

The Texas Department of State Health Services is seeking a contractor to provide National Institute of Standards and Technology (NIST) Traceable Calibration of Mammography and X-Ray radiation evaluation equipment in Austin, Texas. The Invitation for Bid (IFB No. HHS0016397_V3) was posted on October 9, 2025, with responses due by October 23, 2025, at 10:30 AM. The scope of work includes calibrating 17 x-ray systems RF probes and 10 mammography system probes, with units to be delivered to the contractor's lab for two-year calibration within plus or minus two months of the calibration due date. Bidders must have NIST and/or PTB certification for radiation detection instrument calibrations and a minimum of two years of relevant experience. The contractor must also provide three verifiable references and submit required documentation, including Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Form. The contract will begin on the date of award and expire on August 31, 2026, with the potential for a one-year extension. Award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery capabilities, and price.

While a HUB Subcontracting Plan is not required, bidders are encouraged to submit one if subcontracting opportunities are identified. The solicitation covers jurisdictions including Travis County and multiple Austin City areas. The historical spend for similar services is $24,419.00 for the period of December 16, 2024, to August 31, 2025. Bidders must demonstrate comprehensive operational capabilities, including years in business, number of employees, customer service capabilities, and operational scope. The procurement requires firm, fixed prices for the contract's duration, to be submitted on the provided Pricing Sheet. Potential contractors must comply with various state and federal regulations, including anti-discrimination statutes, cybersecurity training, and E-Verify program participation. The contract includes detailed terms and conditions outlined in the Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) documentation, which establishes rigorous standards for performance, transparency, and legal compliance.