The City of Fairburn Sound Engineering Services

The City of Fairburn is seeking a professional sound engineering services provider for their Third Friday Series through Request for Proposal RFP-25-006, targeting comprehensive audio production support for four specific concert dates in 2025 (May, June, August, and September). The procurement seeks a qualified firm to manage and coordinate labor, equipment, and supplies for medium-to-large-scale events, with specific requirements including detailed sound engineering production plans, comprehensive equipment breakdowns for stage, audio, and lighting needs. Vendors must submit electronic questions through the BidNet Direct portal by April 17, 2025, at 10:00 am, with complete bids due electronically by April 29, 2025, at 2:00 pm. Evaluation criteria will encompass the firm's experience, qualifications, project quality, technical methodology, cost-effectiveness, and references. The contract is structured for one year with potential for four additional one-year renewals, targeting events that typically attract approximately 1,500 concertgoers and feature artists from various musical genres.

The City of Fairburn demonstrates a commitment to promoting diversity in procurement, explicitly encouraging participation from small and minority businesses. While specific set-aside percentages are not detailed, the procurement language suggests openness to varied business sizes and types. The Third Friday event series, launched in June 2021, aims to support local businesses and enhance community vibrancy. Bidders must provide a comprehensive cost proposal detailing expenses across multiple categories, including audio equipment rental, monitor rental, stage rental, screens and camera, lighting, labor, backline, miscellaneous fees, and equipment rental. Though exact budget ranges are not specified in the documents, the detailed cost breakdown requirements and the scale of the events suggest a substantial contract value. The procurement process emphasizes transparency and seeks a vendor capable of delivering high-quality technical production for community-focused entertainment events.