The 12th Judicial District JSPC Fiscal Agent and General Con

The Colorado Department of Human Services, Division of Youth Services is soliciting proposals for a Fiscal Agent and General Contractor to serve the 12th Judicial District Juvenile Services Planning Committee, with proposals due July 30, 2026 at 10:00 a.m. Mountain Time. The 12th Judicial District encompasses Alamosa, Saguache, Rio Grande, Mineral, Costilla, and Conejos counties.

The fiscal agent will manage the Colorado Youth Detention Continuum (CYDC) program, including approximately $138,000 ($120,000 in CYDC funds and $18,000 in Marijuana Tax Revenue funds) for the remainder of the 2026–2027 fiscal year. The vendor must employ a part-time CYDC Coordinator and part-time Case Manager, develop and monitor subcontracts with service providers, ensure compliance with Division of Youth Services accounting requirements, manage payroll and budget oversight, maintain fiscal documentation and database management through the SAVIO system, and attend Juvenile Services Planning Committee meetings. All costs for fulfilling contract requirements cannot exceed 10 percent of the total allocation.

Eligible vendors include government entities, nonprofit organizations, and private companies. Vendors must demonstrate experience in juvenile justice fiscal management, possess robust accounting and record-keeping systems compliant with generally accepted accounting principles (GAAP), and comply with mandatory double-entry accounting and monthly billing in Division-approved formats. The selected vendor must execute a HIPAA Business Associate Agreement to handle Protected Health Information and implement FIPS-compliant encryption for all internet transmissions. Any contractor receiving $400,000 or more in state funds must obtain annual independent public accounting firm audits due within six months of fiscal year end.

The contract commences October 1, 2026 and runs through June 30, 2027, with four optional one-year renewal periods extending through June 30, 2031, contingent upon fund appropriation and satisfaction of contractual requirements. Questions are due July 14, 2026. Proposals must not exceed 50 pages.