Textbook & Instructional Materials Large Print Conversion Services CN260066

The California Department of Education (CDE), Curriculum Frameworks and Instructional Resources Division, Clearinghouse for Specialized Media & Technology Unit (CSMT), is soliciting competitive bids through Invitation for Bid (IFB) CN260066 for large print conversion services of textbooks and instructional materials on an as-needed basis. The procurement covers Sacramento County and San Francisco City jurisdictions and requires bidders to provide all necessary materials, equipment, labor, and services to convert textbooks and other instructional materials into large print format according to specified technical and formatting standards. Key deliverables include large print converted textbooks meeting CDE specifications, with particular attention to formatting requirements including 1.25-inch default line spacing, appropriate margin specifications, and Table of Contents formatting using alternating lines with light pastel backgrounds rather than lead lines. Bidders must demonstrate competency by submitting a sample textbook conversion using a CDE-provided file, which must be requested from Contract Analyst Siena Geach at SGeach@cde.ca.gov by Thursday, April 16, 2026 at 3:00 pm PDT. Critical deadlines include the original bid submission deadline of April 23, 2026, which was extended to April 30, 2026 at 2:00 pm PDT (per Addendum #2), with the public bid opening rescheduled from April 28, 2026 to May 5, 2026 at 9:00 am PDT at the CDE's Fiscal and Administrative Services Division offices located at 1430 N Street, Suite 2213, Room 2212, Sacramento, CA 95814. The solicitation includes multiple clarification documents, with Question and Answer Document #1 and Addendum #1 posted on April 13, 2026, and Question and Answer Document #2 and Addendum #2 posted on April 16 and April 17, 2026, respectively.

The contract opportunity documentation does not specify set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted categories of vendors. No incumbent vendors or current contractors are identified in the available solicitation materials. The documentation does not disclose the award value, budget range, contract duration, estimated volume of materials to be converted, or pricing structures for the large print conversion services. Prospective bidders should consult the complete IFB documents, addenda, and questions-and-answers materials to identify any additional qualifications, technical requirements, or organizational restrictions that may apply to vendor eligibility and proposal evaluation criteria.