Testing, Inspection, Maintenance and Monitoring of the Fire Alarm System, and Smoke Control System at the Orange County Convention Center
Closed State & local contract opportunity
- Solicitation number
- Y25-193
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Ana Villalona ana.villalona@ocfl.net (407) 836-5640
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is soliciting sealed electronic offers through the OpenGov e-Procurement Platform for Testing, Inspection, Maintenance and Monitoring of the Fire Alarm System and Smoke Control System at the Orange County Convention Center (OCCC), contract #Y25-193. The procurement covers comprehensive fire safety services for the West and North/South Buildings, Destination Parkway Parking Garage, Station 57 offices, and Remote Building area, with a focus on annual testing, inspections, maintenance, and monitoring to ensure compliance with National Fire Protection Association (NFPA) and local codes. Contractors must possess specific Florida licensing, including a Fire Protection Systems Contractor License, Certified Electrical Contractor license, and Fire Equipment Dealer License. Key requirements include performing functional and operational testing, maintaining system integrity, providing 24/7 emergency services with a one-hour on-site response time, and conducting comprehensive background checks and drug screenings for all employees. The solicitation has a questions deadline of July 11, 2025 at 5:00 pm EST, with sealed electronic offers due by July 24, 2025 at 4:00 pm EST, and requires contractors to be factory-certified on all equipment and demonstrate extensive fire safety system expertise.
The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Potential bidders include companies like Johnson Controls, United Fire, and Alert Security, though no incumbent vendor is definitively named. The procurement includes a five-year contract term starting February 1, 2025, with an estimated total budget of $2,395,000, structured with approximately $1,000 per month for fire alarm and smoke control systems maintenance, $200/hr for standard labor, $300/hr for non-standard/emergency services, and $1,250,000 allocated for parts. The contract will cover the third-largest convention center in the United States, spanning over 7 million square feet with potential future expansion. Contractors must provide detailed monthly invoicing with comprehensive documentation, including work orders, service tickets, and parts cost verification. The initial contract period will include a mandatory 90-day field verification to identify and report any existing system deficiencies, with monthly performance reviews to ensure continuous system compliance and operational readiness.
Opportunity text
2 versions
Update #2 · Latest ·
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Testing, Inspection, Maintenance and Monitoring of the Fire Alarm System, and Smoke Control System at the Orange County Convention Center (Y25-193)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, August 7, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, July 11, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email ana.villalona@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Update #1 ·
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Testing, Inspection, Maintenance and Monitoring of the Fire Alarm System, and Smoke Control System at the Orange County Convention Center (Y25-193)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, July 24, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, July 11, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email ana.villalona@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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