Testing, Adjusting, Balancing HVAC Systems

The County of San Mateo, Department of Public Works is issuing a Request for Proposals (RFP) for on-call Heating, Ventilation and Air Conditioning (HVAC) Testing, Adjusting and Balancing services to be performed on an as-needed basis throughout the contract term. The scope of work encompasses system inspection and compliance verification, airflow balancing, hydronic balancing, equipment adjustment and testing, temperature control verification, performance testing, and comprehensive reporting to optimize HVAC control system performance and maintain comfortable and safe environments for staff and the community. Deliverables include AABC certified air balance survey reports, with pricing required on a per-hour basis for both normal business hours and non-business hours including weekends and holidays, as well as per-report costs for deliverables. Minimum qualifications require contractors to possess four years of similar services experience within the last seven years, an active California C-20 License with TAB certification, and registration with the System for Award Management (SAM). Evaluation will be conducted using a 50/50 split between firm and team qualifications and price, utilizing a low-cost reward method. The question and contract exception deadline is May 13, 2026 at 12:00 AM, proposals must be submitted electronically via the eProcurement portal by May 27, 2026 at 2:00 PM, and the anticipated contract award date is June 23, 2026. No pre-proposal conference or site visit is scheduled.

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance and will consider local business status as part of the selection process, though no specific set-asides for disadvantaged enterprises are detailed in the available documentation. No incumbent vendors or current contractors are listed in the solicitation materials. The contract will be memorialized using the County's standard template for contracts under $200,000 and incorporates Levine Act provisions regarding prevailing wage and labor compliance requirements applicable to California public works contracts. If selected, proposers must comply with Levine Act disclosure requirements concerning campaign contributions to County officers. The aggregate fiscal obligation for this contract shall not exceed $150,000 for the one-year term, with separate Task Orders to be issued as warranted throughout the agreement period. Proposers must also provide an annual percentage increase for year one and beyond as part of their proposal submission.