TESCAN Scanning Electron Microscope Maintenance Service

The Texas Department of Public Safety (DPS) is soliciting bids for TESCAN Scanning Electron Microscope (SEM) Maintenance Service through Solicitation No. 405-25R0013486. The procurement seeks a contractor to provide comprehensive maintenance and repair services for three TESCAN scanning electron microscopes located at the DPS Austin Crime Laboratory. Specific service requirements include one annual preventive maintenance visit, technical support during normal business hours, unscheduled maintenance service calls, and timely replacement parts shipping. Bidders must possess a TESCAN manufacturer certification and demonstrate organizational capabilities, key personnel qualifications, and previous relevant experience. The contract will be awarded based on best value standards, with DPS reserving the right to evaluate bidders' past performance and vendor performance tracking. Electronic bid responses must be submitted by 5:00 PM Central Time on July 30, 2025, to DPS_Solicit_Response@dps.texas.gov. The contract term will commence on the effective date and expire on August 31, 2026, with potential for a six-month extension if necessary.

The solicitation includes a Historically Underutilized Businesses (HUB) Subcontracting Plan with a 26.0% HUB goal for other services contracts. Vendors are required to provide notice to Texas certified HUB vendors and trade organizations about subcontracting opportunities, with specific requirements for notification timing and documentation. Prime contractors must either subcontract a portion of the work to HUB vendors or justify completing the entire contract with their own resources. The contract includes provisions for criminal background checks, insurance requirements, and potential retainage of up to 10% from final payment until all work is accepted and necessary documentation is provided. While no specific award value is explicitly stated in the documents, the pricing schedule suggests a comprehensive service approach with line items for various maintenance and replacement services. Additionally, DPS emphasizes that no minimum compensation is guaranteed, and payment will only be made after the Contract Monitor approves the services.