Terrazzo Polishing Request for Bid

This Request for Bid (RFB) was jointly issued by Royal Oak Schools and Northville Public Schools in Michigan for terrazzo polishing services across multiple school buildings. Royal Oak Schools requested sealed bids for terrazzo polishing work at two specific projects—the Addams and Upton buildings—as well as hourly rates for future work, while Northville Public Schools requested hourly rate pricing only with scope to be determined at a later date. The scope of work includes grinding, honing, and polishing terrazzo surfaces to achieve a Level 3 polished finish meeting specific gloss and coefficient of friction standards, along with crack repairs, densification, and application of protective coatings. Deliverables include daily cleanup and debris disposal, with penalties of $500 per event for district-performed cleanup and $500 for vehicles parked on sidewalks or grassy areas. Required qualifications include a minimum of five years of successful experience with similar terrazzo polishing work and a portfolio of comparable completed projects. Successful bidders were required to maintain comprehensive general liability insurance with a $1,000,000 combined single limit per occurrence, worker's compensation insurance with statutory limits, and automobile liability insurance with a $1,000,000 combined single limit. Electronic bids were due by 11:00 AM on Wednesday, April 28, 2021, with public bid opening scheduled immediately following the submission deadline via virtual meeting. The anticipated project timeline included demolition at Upton to be completed by July 9, 2021, with polishing scheduled in two phases during July and August 2021, while Addams demolition was planned for mid-July with polishing phases in August and September 2021. Contract award was subject to Board of Education approval at their regular meeting scheduled for May 13, 2021.

The RFB did not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organizational types. All bidders were required to submit a certified check or bid bond equal to at least 5% of the proposal amount, along with sworn and notarized familial relationship disclosure statements for both school districts and Iran Economic Sanctions Act compliance affidavits. The successful contractor was required to provide performance and payment bonds equal to 100% of the contract sum within 14 days of award notification. All personnel working on-site for more than one continuous week were subject to criminal background checks with specific excluded offenses related to crimes against children. The contractor was responsible for obtaining all necessary permits and licenses and bearing all associated costs, including material-related sales and use taxes for items permanently incorporated into the property. A 24-month warranty on all materials and installation from the date of project acceptance was required. The bid package included a $2,000 allowance at Addams for the owner's discretion, and all bids were required to remain firm for a minimum of 60 days from the bid opening date, though no specific award value or budget range was disclosed in the procurement documents.