Term Contract for Purchase and Hauling Earthen Road Materials

Fort Bend County, Texas is issuing a term contract invitation for the purchase and hauling of earthen road materials to support county road maintenance and construction activities. The procurement seeks qualified vendors to supply a comprehensive range of materials including asphalt-stabilized base (with and without recycled asphalt pavement), cement-stabilized sand, flexible base materials in various grades, crushed concrete, hot mix asphaltic concrete pavement, cold-laid asphaltic concrete, recycled asphalt, field sand, fly ash, lime and lime slurry, limestone aggregates, traprock, bullrock, rip rap, decomposed granite gravel, and Portland cement. Vendors must submit sealed bids electronically through the Bonfire Portal or by hard copy to Brooke Lindemann, County Purchasing Agent, at the Travis Annex, 301 Jackson, Suite 201, Richmond, TX 77469, with a deadline of February 24, 2026, at 2:00 P.M. (CST), with public opening and reading of bids to follow immediately thereafter. All pricing must be submitted on the county-provided Excel pricing form on a flash drive with hard copy submissions or through the Bonfire Portal, with unit pricing required on a per-ton or per-linear-foot basis depending on material type, and must include FOB delivery, off-loading, and all applicable taxes. The contract term runs from April 1, 2026, through March 31, 2027, with the option to renew annually for four additional years under the same terms and conditions, and either party may terminate with thirty days' written notice. Evaluation criteria include compliance with specifications, delivery capability to multiple stockpile locations throughout Fort Bend County (Rosenberg, Richmond, Needville, and Fresno), and overall value rather than price alone; the county reserves the right to award to multiple vendors meeting or exceeding specifications.

There are no specific set-aside designations mentioned for disadvantaged enterprises in the available documentation. All vendors must comply with prevailing wage requirements under Texas Government Code Chapter 2258, with rates established by federal Davis-Bacon wage determinations effective January 2, 2026, and must submit required documentation including a W-9 form, vendor information form, tax certification, stormwater management acknowledgment, and proof of current insurance with minimum coverage limits of $1,000,000 for commercial general liability and $1,000,000 combined bodily injury and property damage for business automobile liability. Vendors must meet all TXDOT specifications and material standards outlined in the bid documents and provide price-per-mile data for job site deliveries; absent such data, the county will apply rates from the current S&GMCA or TTTCA/TBC Motor Freight Commodity Tariff. No incumbent vendors or existing contractors are identified in the bid documentation, and no bonds are required for contract award. No specific budget or award value is disclosed in the available materials; however, the contract encompasses a broad range of road construction and maintenance materials with firm pricing required for the entire contract duration. All addendums will be posted on the Bonfire Portal at https://fortbendcountytx.bonfirehub.com/portal/, and interested vendors should contact Brooke Lindemann at 281-341-8640 for additional information.