Term Contract for Mowing of Chandler's Millpond Dam

The Commonwealth of Virginia Department of Wildlife Resources is seeking a term contract for mowing services at Chandler's Millpond Dam located in Tazewell County. The procurement, identified as Quick Quote 85761, requires a qualified contractor to provide comprehensive mowing and maintenance services twice annually, specifically in May and October. Service requirements include clearing vegetation from spillways, maintaining riprap areas below and around spillways, managing riprap on dam fronts, servicing areas around overflow outlet pipes and structures, and performing litter pickup before mowing operations. Contractors must possess a valid Pesticide Application Business License issued by the Department of Agriculture & Consumer Services. The solicitation requires contractors to submit comprehensive documentation including a Certificate of Insurance, references sheet, and specific insurance coverages including Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence), and Automobile Liability ($1,000,000 combined single limit). The bid response is due January 28, 2025, by 4:00 PM Eastern, with all questions required to be submitted by January 23, 2025.

The procurement includes set-aside preferences for disadvantaged business enterprises, with priority given to DSBSD-certified micro businesses for bids up to $10,000 and DSBSD-certified small businesses for bids up to $100,000, provided their pricing is considered fair and reasonable. The initial contract term runs from the date of signature through March 31, 2026, with potential for four additional one-year renewals. While no specific budget range was explicitly stated, the solicitation indicates the contract will be awarded on a grand total basis. No pre-bid conference is scheduled, though the site remains accessible 24/7 at the parking lot entrance adjacent to the little league field. Contractors must submit individual invoices for each mowing session, with potential for separate hourly billing for any additional on-call services requested by the agency. The contract requires submission of four references demonstrating similar grounds maintenance experience, including details about previous project scopes, sizes, completion dates, and values.