Term Contract for Inmate Shoes for Jefferson County

Jefferson County is soliciting bids for a term contract to provide inmate footwear through Invitation for Bid (IFB 24-069/CG), specifically seeking three types of EVA footwear for the Jefferson County Correctional Facility. The procurement includes orange EVA "step-in" style shoes, orange and black EVA clogs, and orange and black EVA uni-foot sandals, with sizes ranging from Small through 3XL. Bids are due by 11:00 AM CT on March 5, 2025, with a public bid opening scheduled in the Jefferson County Engineering Department Conference Room. The initial contract term is one year, with an option to renew for four additional years. Evaluation criteria will focus on pricing, responsiveness, and overall best value, with the county reserving the right to make multiple vendor awards. Vendors must provide delivery within 30-45 calendar days, maintain F.O.B. destination shipping terms, and offer firm fixed pricing with potential annual adjustments based on documented manufacturer increases. Product samples may be requested for evaluation, and vendors must meet specific delivery and specification requirements.

The county actively encourages participation from Disadvantaged Business Enterprises (DBEs), Minority/Women Business Enterprises (M/WBEs), and Historically Underutilized Businesses (HUBs). Vendors must maintain specific insurance coverage, including $1,000,000 in public liability and excess liability insurance, and provide proof of active SAM registration and Form 1295 completion. The current incumbent for the "step-in" shoe item is Bob Barker Company, with existing pricing at $45.94 per pair for orange inmate shoes across all sizes, packaged 12 pairs per case. While no specific budget range is explicitly stated, the procurement documents indicate no minimum order requirements, suggesting flexibility for vendors. The Jefferson County Correctional Facility will be the sole delivery location, with limited recent order history showing 96 pairs of step-in shoes ordered in 2024 and no orders in 2022-2023. Tax-exempt certificates will be provided to winning bidders after contract award and execution.