Term Contract for Historical Markers

Seminole County Leisure Services Department is seeking to establish a term contract for historical markers through Invitation for Bid #IFB-604446-22/TKH. The procurement specifically requires freestanding, post-mounted metal historical markers constructed of solid cast metal, with strict exclusion of metal-coated HDU materials. Each marker must be double-sided, approximately 28" high and 35" wide, capable of displaying up to 900 characters of content, a 40-character title, and optional attribution text. The markers will include a Seminole County Historical Marker logo at the top and must be designed to withstand Florida's extreme weather conditions. The bid was released on September 20, 2022, with questions due by October 7, 2022, and final responses required by October 12, 2022, at 2:00 pm. Evaluation will be conducted on a pass/fail basis, focusing on the bidder's ability to perform work promptly and without interference. Bidders must provide comprehensive documentation including business authority verification, conflict of interest statements, insurance confirmation, E-Verify compliance, and project references.

The procurement encourages participation from Minority and Women-owned Business Enterprises (M/WBEs), though no specific set-aside percentages are detailed. The contract will have an initial three-year term with options for two successive one-year renewals, with the first three months considered a probationary period during which Seminole County can terminate the agreement with or without cause. Contractors must maintain specific insurance coverages, including Workers' Compensation, Commercial General Liability, Professional Liability, and Business Auto Policy, with defined minimum coverage amounts. While specific award values are not explicitly stated, the sample purchase order in the documentation indicates potential spending around $26,384. Delivery of markers will be to 300 Eslinger Way, Sanford, FL 32773, and the county reserves the right to reject all bids, make multiple awards, or cancel the project entirely. Contractors must comply with FEMA requirements, public records laws, and utilize the E-Verify system for new employee work authorization verification.