Term Contract for Backflow Prevention, Assembly Inspection, Testing, and Repair

Seminole County, Florida is seeking a Term Contract for Backflow Prevention, Assembly Inspection, Testing, and Repair through Invitation for Bid (IFB-604914-24/LNF). The procurement requires a contractor to provide comprehensive services including labor, materials, equipment, and permits for inspecting, testing, calibrating, and repairing Backflow Prevention Assemblies (BFPAs) at designated county locations. Work must be completed during normal business hours, with potential for approved after-hours service. The solicitation was released on November 7, 2024, with questions due by November 25, 2024, and bid responses required by December 4, 2024, at 2:00 pm through the county's e-Procurement Portal. Evaluation criteria are heavily price-driven, with 99% of scoring based on the lowest cost proposal and 1% on reference checks. The contract term is three years with options for two successive one-year renewals, and includes a probationary initial three-month period during which the county may terminate the agreement with or without cause.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with E-Verify requirements, workers' compensation laws, and public records statutes, and provide documentation including past performance references, conflict of interest statements, and insurance confirmations. The contractor must maintain specific insurance coverages, including workers' compensation, commercial general liability, business automobile liability, and pollution liability, with Seminole County named as an additional insured. The pricing structure is based on a fixed-fee system with compensation determined through release orders, covering 204 total inspections across nine different BFPA sizes ranging from 3/4" to 10". Parts will be charged to the county at cost with zero percent markup, and the contract allows for 45 hours of standard business hours work and 10 hours of non-standard business hours work. While a specific total contract value is not explicitly stated, the detailed pricing exhibit suggests a substantial annual investment in backflow prevention maintenance and repair services.