Term Agreement for Air Compressor & Cascade System Maintenance and Testing Services

The City of Indianapolis and Marion County Purchasing Division is requesting bids for a Term Agreement for Air Compressor & Cascade System Maintenance and Testing Services (RFB-15IFD-603), with bids due by 10:00 a.m. on September 24, 2026 — a deadline that has already passed as of the post date.

The Indianapolis Fire Department requires inspection, testing, maintenance, and repair services for 11 air compressor units (8 Mako brand and 3 Eagle Air brand) located across multiple fire stations, the training academy, and the health and wellness center throughout Marion County. Core services include quarterly air quality sampling and testing per NFPA standards, semi-annual preventive maintenance with full system function testing, installation and calibration of breathing air systems, and emergency/unscheduled maintenance. The vendor must also provide and install a new breathing air cylinder fill system meeting specifications for 6000 psig working pressure, 27.0 CFM charging rate, and 20 horsepower electric motor capable of simultaneously filling multiple SCBA and SCUBA cylinders. Vendors must submit references from fire departments currently using the proposed compressor model, manufacturer literature, warranty statements, specifications compliance documentation, and exception sheets.

The contract carries mandatory MBE-WBE-VBE-DOBE participation requirements of 15%, 8%, 3%, and 1% respectively, or documented good faith efforts to achieve these percentages. The initial term is two years from execution, with renewal possible by mutual written agreement for a term not exceeding the original length. The incumbent is Pro Air Midwest LLC under Contract #17922. The vendor must maintain Commercial General Liability of $1,000,000 per occurrence, Auto Liability of $1,000,000 combined single limit, Excess/Umbrella Liability of $1,000,000, and statutory Workers' Compensation and Employer's Liability coverage. All pricing must be in U.S. dollars with shipping and delivery included in unit costs. Questions were due September 16, 2026 at 12:00 p.m.