Tents Rental And Support for the Missouri State Fair

The State of Missouri issued a Request for Proposal (RFP) solicitation number RFPC30034901700299 for comprehensive tent rental and support services for the Missouri State Fair, targeting tent rentals across multiple fairground locations. The procurement seeks vendors capable of providing 36-71 different tent configurations ranging from 10'x10' to 100'x180', with and without sidewalls, for use during the 11-day state fair and associated 2-week pre and post-fair horse shows. Deliverables include tent rentals, sidewall installations, arena tops, and related support services to be delivered to the Missouri State Fair at 2503 W. 16th Street in Sedalia, Missouri. Vendors must submit firm, fixed pricing for full fair duration rentals and per-day rental rates, with the contract period running from award date through December 31, 2017. The RFP requires vendors to provide pricing for the initial contract period and three potential one-year renewal periods, with an option to offer an advertising discount applicable to all rental pricing. Responses were due by December 21, 2016 at 2:00 PM CST, with submissions accepted electronically through MissouriBUYS or as hard copies to the Division of Purchasing.

The RFP does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on vendor participation, indicating the solicitation is open to all qualified vendors. No incumbent vendor is mentioned in the documentation, and no specific integration requirements with existing infrastructure are outlined. The documentation does not provide a total estimated contract value or specific budget range for the tent rental services. Payment terms are established at Net 45 days, with delivery terms specified as Free On Board Destination. The contract includes provisions for potential renewal of up to three additional one-year periods, allowing for continued service beyond the initial contract term. Vendors are required to quote maximum pricing for these potential renewal periods, providing flexibility for future fair rental needs. The solicitation suggests the State of Missouri will fund the contract through the Missouri State Fair budget.