Technical Assistance and Capacity Building for HIV Care Services for the Department of State Health Services in Austin, TX.

The Texas Department of State Health Services (DSHS) has issued an Invitation for Bids (IFB) for Technical Assistance and Capacity Building for HIV Care Services, soliciting a contractor to provide administrative support to the HIV Care Services Group and HIV Care and Medications Unit. The primary focus is on Ryan White HIV/AIDS Program (RWHAP) grant administration, with the contractor required to be a subject matter expert with at least five years of experience in Ryan White Part A or Part B program administration at the county or state level. Key deliverables include reviewing and recommending HIV care program policies, providing technical assistance for training materials, conducting assessments of current guidance policies, completing administrative reports, and attending required meetings. The contract will commence on the award date and expire on August 31, 2026, with a potential renewal option for September 1, 2026, to August 31, 2027. The response deadline is September 11, 2025, at 10:30 AM, and bidders must submit their proposals using the Exhibit C Pricing Sheet with firm, fixed prices for the contract duration. Evaluation will likely focus on the bidder's experience, qualifications, and ability to meet the comprehensive scope of work outlined in the solicitation.

The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types. The historical spend for similar services is $24,920.00 for the period of September 1, 2023, to August 31, 2024, which provides some insight into the potential contract value. Contractors must maintain specific insurance coverage, including workers' compensation, commercial general liability, professional liability, and umbrella liability insurance. The contract allows for potential price adjustments based on the Consumer Price Index (CPI). Bidders are required to complete extensive documentation, including the HHS Solicitation Affirmations form, Exhibit A Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference Form, and provide documentation of minimum experience and qualifications. The solicitation emphasizes compliance with various state and federal regulations, including provisions related to public information, contracting information, confidentiality, and ethical standards. Potential respondents must go through a detailed registration process in the HHS Online Bid Room, which may take several days to process and requires a unique email address for account creation.