Tecan Robotic Workstations Preventative Maintenance

The Texas Department of Public Safety (DPS) has issued an Invitation for Bid (IFB) No. 405-25R0013322 for preventative maintenance services for two Tecan Robotic Workstations used in DNA analysis at the Crime Lab Division. The solicitation seeks a Tecan-certified service engineer to perform annual comprehensive maintenance on two Instrument Freedom EVO 100 Base Units with specific serial numbers. Required services include cleaning, greasing, replacing wear and tear parts, making adjustments, conducting instrument-specific tests, providing labor, and generating service reports. Maintenance must be performed Monday through Friday between 8:00 AM and 6:00 PM CST, excluding statutory holidays, and must include installation of essential hardware, firmware, and software updates. Bid responses are due by 5:00 PM Central Time on 08/08/2025, with an anticipated contract award date of 08/29/2025. The contract term will be one year from the effective date, with DPS reserving the right to extend performance for up to six additional months. Evaluation will be conducted using a best value standard, considering the vendor's past performance, with DPS retaining the right to reject any or all bids.

The solicitation does not explicitly specify set-aside designations, but the Information and Certifications Form requires vendors to disclose their Historical Underutilized Business (HUB) status and comply with various state and federal regulations. Vendors must meet several compliance requirements, including E-Verify usage, anti-boycott provisions, and restrictions on doing business with certain countries. The bid requires detailed submission of financial information, key personnel qualifications, references, and business continuity plans. Potential bidders must complete multiple forms, including a Direct Deposit Authorization, Texas Identification Number Application, IRS W-9 form, and a comprehensive Information and Certifications Form. While no specific award value is mentioned, vendors must provide all-inclusive pricing with no separate travel costs. Successful contractors must also comply with extensive terms and conditions, including background check requirements, non-discrimination policies, and specific operational guidelines set by the Texas Department of Public Safety.