TDF - PIF Mixing Valves IFB

The Illinois Department of Human Services (DHS) has issued an Invitation for Bid (IFB) to procure seven electronic mixing valves to replace existing tempered water mixing valves at the Treatment and Detention Facility (TDF) located at 17019 County Farm Road, Rushville, Illinois in Shelby County. The required mixing valves must be digital temperature control mixing valve stations featuring 2-inch inlet and outlet copper tube connections, 1-1/4-inch return connections, factory check valves, full port ball valves, integrated circulator pumps with variable-speed wet-rotor technology, and galvanized steel strut mounting systems, with all units certified to ASSE 1017, CSA, and UL standards. All valves must be delivered completely assembled and ready for installation with all shipping costs included in vendor pricing, with a delivery deadline of June 30, 2026. The solicitation requires vendors to submit bids electronically through the BidBuy platform (Bid Number B-51878), with written questions due by 5:00 p.m. on April 15, 2026, and bids due by April 22, 2026. Bids must remain firm for 90 days from the opening date, and award will be made to the lowest priced responsive and responsible bidder meeting all specified criteria. All work must be performed in the United States, and vendors must carry General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with Auto Liability and Worker's Compensation insurance. The contract is subject to prevailing wage requirements where applicable, and a pre-submission conference may be held as indicated in the BidBuy posting.

This procurement does not indicate specific set-asides for minority-owned, women-owned, or veteran-owned businesses, though the State retains the option to consider such preferences; vendors may utilize subcontractors for contracts with annual values exceeding $100,000. No bid or performance bonds are required, and no incumbent vendor information is specified in the available documentation. Vendors responding to this solicitation must either submit an IPG Active Registered Vendor Disclosure demonstrating current Illinois Procurement Gateway registration or complete a comprehensive Vendor Disclosure form if not previously registered with the State. All bids become public record under the Illinois Freedom of Information Act unless specific confidential treatment is requested with documented justification. A $15 administrative fee will be deducted from the first payment for any awarded vendor, and the resulting contract may be partially or fully funded with federal funds. The specific award value or budget range for this procurement is not provided in the available documentation, with the maximum amount to be entered by the State prior to contract execution; however, the contract term commences upon execution and expires on June 30, 2026, with no renewal options indicated.