TDCJ - Luther Unit - Procurement of Roof Exhaust Fan

The Texas Department of Criminal Justice (TDCJ) is soliciting bids for the procurement of a specific Axial Down Blast Roof Exhaust Fan for the Luther Unit, with detailed specifications requiring a 48-inch blade, 20,437 CFM model manufactured by Dayton (Model TK126110918). The invitation for bid (IFB) requires vendors to submit bids electronically to bids@tdcj.texas.gov or via hard copy, with one original signed paper copy due by August 4, 2025 at 3 P.M. Bidders must include the solicitation number in the email subject line and are required to provide specification submittals with their bid. The deadline for submitting questions about the solicitation is July 24, 2025 at 10:00 AM (CST). Vendors must comply with Texas statutes, terrorism watch list restrictions, and be prepared for potential security procedures associated with delivery to a correctional facility, including staff background checks and strict contraband restrictions. Pricing terms indicate that freight/delivery charges should not exceed $3, and the TDCJ reserves the right to adjust prices periodically to reflect tariff changes.

The solicitation appears to have no specific set-aside designations for disadvantaged enterprises, though standard Texas state procurement regulations typically encourage historically underutilized business participation. Bidders must demonstrate compliance with various state contracting requirements, including potential background checks and certification of legal and financial standing. The contract involves delivering a specific roof exhaust fan to the Luther Unit, with potential integration considerations related to existing facility infrastructure. While a specific award value is not explicitly stated, the procurement suggests a targeted, equipment-specific purchase with potential for ongoing maintenance or future similar acquisitions. Notably, the TDCJ includes provisions that any payments due under the contract may be applied towards eliminating any state debt, including delinquent taxes and child support, which represents an additional administrative consideration for potential vendors.