TDCJ - Hilltop Unit - Procurement of HVAC Equipment and Install

The Texas Department of Criminal Justice is requesting bids to establish a purchase order for HVAC equipment and installation services at the Hilltop Unit in Gatesville, Texas, with bids due November 13, 2026. All submissions must be made electronically through the Euna Procurement (Bonfire) portal at https://tdcj.bonfirehub.com, and vendors are advised to allow at least one business day for the upload process.

The scope encompasses a complete HVAC unit package including equipment supply, installation, system startup, and operator training for facility maintenance personnel. The procurement requires compliance with detailed technical specifications for thermostats and HVAC system components, as documented in the attached technical standards and mechanical drawings. The system must integrate with existing building automation infrastructure and meet applicable Texas state codes and TDCJ regulations. Bidders are permitted and encouraged to conduct site visits prior to submission to assess facility conditions and installation constraints.

Pricing must cover equipment costs, installation labor, startup procedures, and training delivery in a single comprehensive quote. The contract will be awarded on a best-value basis and includes performance-based requirements with warranty provisions, maintenance obligations, and technical support during an initial operational period. Payment terms and any renewal or extension options are contingent on satisfactory performance and TDCJ approval.

The primary TDCJ procurement contact is Teria Godwin-Pierce, CTCD, at Teria.Godwin-Pierce@tdcj.texas.gov. Questions must be submitted through the Bonfire portal by the specified deadline. All amendments and changes will be posted on the Euna Procurement website; vendors must monitor the portal regularly. Responses received after the due date will not be accepted, and no amendments or corrections to submitted proposals are permitted after the closing deadline.