TDCJ - Coffield Unit - Procurement of HVAC Equipment and Accessories

The Texas Department of Criminal Justice is requesting bids to establish a purchase order for HVAC parts and accessories for the Coffield Unit in Tennessee Colony, Texas, with bids due October 23, 2026. The procurement is for equipment only.

Bidders must submit proposals electronically through the Euna Procurement (Bonfire) portal at https://tdcj.bonfirehub.com and must register prior to submission. Vendors should allow at least one business day for the upload and submission process. Responses submitted by the advertised due date and time are final and irrevocable; no amendments or corrections are permitted after the deadline. Amendments will be issued as public notices on the electronic bid system, and vendors are responsible for checking regularly for posted amendments.

The scope comprises HVAC equipment and accessories that meet detailed technical specifications documented in the attached standard specifications, scope of work, and facility drawings. The technical drawings include floor plans showing HVAC system layouts, equipment placement, and ductwork routing to guide vendor equipment selection and compatibility assessment. Bidders must submit competitive unit prices for specified HVAC components and demonstrate capability to supply equipment meeting TDCJ quality and operational standards for correctional facility use.

The procurement is structured as a purchase order establishment, creating an approved vendor list or framework agreement for ongoing HVAC equipment needs at the facility. Evaluation criteria include vendor qualifications, product compliance with specifications, pricing competitiveness, and past performance history.

Questions regarding solicitation specifications must be submitted through the Bonfire portal by the specified deadline. The primary contact for procurement inquiries is Teria Godwin-Pierce, CTCD, at Teria.Godwin-Pierce@tdcj.texas.gov. Technical support for the Bonfire portal is available at support.bonfire@eunasolutions.com or through Euna Procurement's Vendor Knowledgebase.