Tax printing and Mailing services: Re-Bid

The City of Pittsburgh's Office of Management & Budget is soliciting bids for a comprehensive tax printing and mailing services contract through a re-bid process on behalf of the Department of Finance. The procurement seeks a vendor to provide detailed printing, imaging, and mailing services for various tax-related documents, including Real Estate Tax Bills, Self-Assessed Tax Bills, Taxpayer Services Bills, and 1099-G statements. The contract period spans from January 2023 through January 31, 2024, with potential for two optional one-year renewals. The bid was released on December 19, 2022, with a response deadline of December 21, 2022, at 2:00 pm, to be submitted electronically through the ProcureNow portal. Vendors must provide comprehensive services including laser imaging, variable billing information processing, setup fees, National Change of Address (NCOA) verification, and specialized mailing services, with estimated document quantities ranging from 1,000 to 185,000 per category.

While no specific set-aside designations were explicitly mentioned, the solicitation emphasizes stringent requirements for data security and confidentiality, requiring vendors to have a secure FTP system and comply with specific technical and operational specifications. The bid includes detailed pricing proposals with line items for different tax bill types and envelopes, suggesting potential contract values that would accommodate the extensive printing and mailing requirements. Vendors must demonstrate capabilities in intelligent mail barcoding, presorting for postage discounts, and precise handling of taxpayer information. The contract appears to be open to qualified vendors who can meet the City of Pittsburgh's technical and operational standards for tax document processing and mailing. Specific technical requirements include precise document formatting, envelope specifications, and the ability to handle large volumes of sensitive taxpayer documentation across multiple tax categories.